Stockholm – our capital city with millions of dreams, expectations, and ambitions.

We work for everyone living here today and in the future. Now we are looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Do you want to work right in the heart of our community mission – close to both politics and operations?

The Södermalm district administration is looking for a committee secretary who wants to contribute to structure, quality, and legal certainty in the committee's work.

Here you will receive both responsibility and support in an experienced, unpretentious team where job satisfaction and development are in focus.

Welcome to us

The staff and secretariat consist of 17 employees who coordinate and guide the administration's activities within our areas of expertise. According to the employee survey, we are a well-functioning unit with a good working climate where employees look forward to going to work, feel that it is meaningful, and can recommend their workplace to others. Our workplace is located in pleasant and modern premises on Virkesvägen in Hammarby Sjöstad.

A greeting from your future manager

My name is Emma, and I look forward to working with you. As a leader, I try to be a good sounding board and provide quick feedback. I want my employees to feel that they have the mandate to drive their issues independently and that they feel involved and have the opportunity to influence. I also think it's important that we enjoy and have fun at work, support each other, and focus on those we are here for. We also encourage a culture where we dare to test and try things out. I am committed to ensuring that the work we do together maintains a high quality and contributes to efficiency and legal certainty.

We offer

• healthcare allowance
• good advantageous prices at Stockholm's municipal swimming pools including various gym chains
• flexible working hours
• winter and summer working hours
• the opportunity to partially work from home if the work allows
• the possibility of vacation exchange, which means five or six extra vacation days.

Your role

As a committee secretary, you are responsible for the administration surrounding the district committee and social delegation. You have continuous contact with committee members and are a support to caseworkers and managers in their work to produce decision-making materials on a variety of issues. You are also available for questions from the public and media and guide them appropriately. Evening work is included about two evenings a month in connection with information committee meetings (digital) and committee meetings (physical). You report to the head of the staff and secretariat.

Your main tasks include:

• managing meeting routines, administering everything related to committee meetings, and serving as an important control function in the process
• supporting caseworkers and managers with decision-making materials and answering questions about the case process and systems
• coordinating the development of committee processes and revising delegation orders as well as being responsible for competence development
• investigating and, to some extent, writing decision-making materials for cross-committee issues
• participating in networks for committee secretaries and engaging in improvement work and supportive activities.

Your skills and experience

We are looking for someone who has experience working as a committee secretary or in a similar role within municipal operations, with a good understanding of formal language, work processes, case preparation, and decision flows, is educated in, for example, public administration, political science, law, or has other education/experience that we assess as equivalent, has good knowledge of the laws and regulations governing municipal decision-making, such as the Local Government Act, the Administrative Procedure Act (including service obligations), the regulations on public access and confidentiality, and GDPR, works fluently in various programs of the Office suite and digital case management systems, and has good knowledge of the Swedish language, both spoken and written.

It is an advantage if you have experience working with corresponding areas of activity similar to a district committee, experience with the document management system Platina, the financial system Agresso and/or eVald (attestation of fees), and experience working in registration.

Personal qualities and skills

To thrive and fit in the role of committee secretary, we are looking for someone who is service-oriented, solution-focused, and meticulous. You have a professional demeanor, are helpful, and make it easy for those you collaborate with. You plan and prioritize your work with a habit of working structured towards deadlines and adapting when circumstances change. You easily build relationships with everyone in the organization and are a good communicator, both verbally and in writing, ensuring that the message gets through. We highly value personal suitability, interest, and motivation for the position.

Other

The position is a temporary contract until August 31, 2026, with the possibility of extension.

In this recruitment, we do not use personal letters, which means that you do not need to attach a personal letter. In assessing your application, we will only base our evaluation on your CV and a number of questions you will be asked to answer when applying for the position. We ask that you respond concretely and succinctly to the questions, and that there is a clear connection between your answers and your CV.

This recruitment includes tests as part of the assessment during the selection process.

We see diversity as enriching and welcome all applicants. The City of Stockholm works with competence-based recruitment aimed at recognizing each person's skills and thereby counteracting discrimination.

Welcome to the Södermalm district administration!

Södermalm is a cultural and vibrant district in the inner city with engaged residents and a big heart. With us, you can truly make a difference. Together with our Södermalm residents, we are developing an even better district to live, work, and reside in.

As an employee with us, you have a secure employment with fair conditions, where we believe that diversity and gender balance contribute to strengthening our operations. We like to think outside the box – we hope that you who are applying want to develop Södermalm together with us!

Here you can read more about the Södermalm district administration, and you are also welcome to visit our website (https://start.stockholm/om-stockholms-stad/organisation/stadsdelsforvaltningar/s%C3%B6dermalm/).